Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

DEFPL004B Mapping and Delivery Guide
Provide advice on administrative law matters

Version 1.0
Issue Date: April 2024


Qualification -
Unit of Competency DEFPL004B - Provide advice on administrative law matters
Description This unit covers the competency required to provide advice on military administrative law matters.This competency includes analysing the circumstance surrounding the issue, conducting research, consulting legal officers and providing information.The advice provided in this competency must be within the legal limit of the individual's responsibility.
Employability Skills This unit contains employability skills.
Learning Outcomes and Application The application of this unit in the workplace - the environments, complexities and situations involved - will be written during Phase II of the Review of the PUA00 Public Safety Training Package.This text will be useful for the purposes of job descriptions, recruitment advice or job analysis; where possible, it will not be too job specific to allow other industries to import it into other Training Packages, where feasible.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Prerequisite Unit/sNil
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Plan and prepare for the provision of advice on administrative law
  • Circumstances that require the provision of advice on administrative law are identified in accordance with legal practices and procedures
  • Circumstances are analysed and issues are interpreted and clearly defined
       
Element: Receive enquiry
  • Enquirer's needs are identified, analysed and clarified in accordance with legal practices and procedures
  • Legal limits of own responsibility are clearly outlined to enquirer before any information is imparted, in accordance with legal practices and procedures
  • Enquiries outside one's area of responsibility are identified and assistance is sought or enquiry is referred on to a legal officer where appropriate
       
Element: Provide information in administrative law
  • Enquirer's or event details and problem/s are recorded in accordance with legal practices and procedures
  • Information is relayed where available and appropriate in accordance with legal practices and procedures
  • Research is conducted within the scope of own responsibility
  • Non-disclosable information is not communicated and where any doubt exists as to the information's status it is not disclosed in accordance with legal practices and procedures
       
Element: Consult legal officer to resolve issues
  • Issues are communicated to legal officer and resolution/action is discussed in accordance with legal practices and procedures
  • Suggested action/resolution is carried out in accordance with legal practices and procedures
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Assessment must confirm the ability to identify the issues surrounding the provision of advice on military administrative law matters, and to research and analyse information in relation to these issues; to provide advice and information within the legal limits of own responsibility; to comply with professional codes of practice and ethical standards at all times; and to implement access, equity and diversity principles and practices.

Consistency in performance

Competency should be demonstrated providing a range of advice and information over time.

Context of and specific resources for assessment

Context of assessment

Competency should be assessed in the workplace or in a simulated workplace environment providing a range of advice and information that could be expected in the workplace.

Specific resources for assessment

Access to appropriate documentation and resources normally found in the work environment and required for the job or task to be properly performed.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

This describes the essential skills and knowledge and their level, required for this unit.

Required Skills

analyse information

apply complex legal procedures

apply legal practices and procedures

communicate ideas, arguments and conclusions logically

conduct research

identify and evaluate status of information

prepare complex legal documents

use appropriate legal terminology

Required Knowledge

administrative law and related legislation

applicable legal practices and procedures required in the full range of tasks covered

codes of practice, ethical standards

legal limits of own responsibility

legal terminology

legal terminology specific to administrative law

relevant legal process, legislation and sections, and stages involved in the legal process

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

Military administrative law may include

Relevant state/territory/commonwealth legislation

Circumstances that require the provision of advice on administrative law may include

Complaint

Event arising that may disclose a service activity

Incidents arising or related to Australian Defence Force (ADF) service

Legal inquiry

Non-legal inquiry

Seeking information

Seeking referral

Legal practices and procedures may include

Emergency procedures

Handling contingencies

Information sources

Information specific to the defence legal service

Interviewing process

Protocol for accommodating special client needs e.g. Case manager, social worker, parole officer, translator, interpreter, service requirement

Protocol for handling enquiries

Providing disclaimers

Recording information

Security/confidentiality/privacy procedures

Telephone protocol

Verifying and authorising information

Enquirer may include

Civilian employees of the defence organisation

Commanders

Defence civilians

Disciplinary appointees, including officers, warrant officers, non commissioned officers (NCOs)

Other members of the ADF

Outside agencies

Identification, analysis and clarification of enquirer's needs may include

Accommodating any communication difficulties

Clarification of request or problem by summarising and repeating summaries to ensure information gathered is reflective of the information enquirer wishes to communicate

And may include the requirement to communicate:

in writing

in person

verbally

via third party

electronically

Sensitivity to enquirer's emotional/physical state, cultural and service background

Legal limits of own responsibility may include those covered by

Provision of legal advice by a person who is not a qualified legal officer as defined by the Legal Practice Act

Relationship between the client and the Defence legal service (e.g. Privacy Act, secrecy laws, codes of practice, service requirements)

Relevant state/territory/commonwealth legislation

Information may include

Areas of law/practice the Defence legal service handles

Charges and review process

Correct contact in the Defence legal service

Disciplinary process

Jurisdiction

Non-disciplinary process

Punishments and orders

Non-disclosable information may include that covered by

Legally privileged information

Relevant state/territory/commonwealth legislation

Organisationally classified or caveated information

Resolution/action may include

Advising enquirer after researching the appropriate information

Not pursuing the matter

Referring enquirer to another legal officer or practitioner

Referring enquirer to supervisor or appropriate authority

Referring enquirer to the appropriate government department

Carrying out suggested action/resolution may include

Alternate dispute resolution

Documenting and filing communication

Informing caller of resolution

Notifying relevant department of enquiry

Promptly contacting enquirer where appropriate

Providing written or oral advice

Recording contact on database

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Circumstances that require the provision of advice on administrative law are identified in accordance with legal practices and procedures 
Circumstances are analysed and issues are interpreted and clearly defined 
Enquirer's needs are identified, analysed and clarified in accordance with legal practices and procedures 
Legal limits of own responsibility are clearly outlined to enquirer before any information is imparted, in accordance with legal practices and procedures 
Enquiries outside one's area of responsibility are identified and assistance is sought or enquiry is referred on to a legal officer where appropriate 
Enquirer's or event details and problem/s are recorded in accordance with legal practices and procedures 
Information is relayed where available and appropriate in accordance with legal practices and procedures 
Research is conducted within the scope of own responsibility 
Non-disclosable information is not communicated and where any doubt exists as to the information's status it is not disclosed in accordance with legal practices and procedures 
Issues are communicated to legal officer and resolution/action is discussed in accordance with legal practices and procedures 
Suggested action/resolution is carried out in accordance with legal practices and procedures 

Forms

Assessment Cover Sheet

DEFPL004B - Provide advice on administrative law matters
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

DEFPL004B - Provide advice on administrative law matters

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: